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Location: Manager: Hours: Contact:
City Hall
701 N 7th St, Suite 649
Kansas City, KS
Sharon Reed Monday - Friday
8:00AM - 5:00PM
P: (913) 573-5440 F: (913) 573-5444 E: Email

Supplier Services

To understand how online bidding works with the Unified Government, please review our Supplier's Guide.

All suppliers and contractors interested in registering with the Unified Government (UG) and/or submitting a bid online for products and services procured by the UG, must first register for an Account.

Once you establish your own username and password, proceed to complete and submit a Supplier Registration Form. While you only need a web site account to view and even place bids, in order to do business with the UG you must register your company as a supplier. Your registration also serves several other purposes:

  • Identifies you as a potential bidder;
  • Allows UG Buyers to solicit your company for upcoming bidding opportunities; 
  • Captures contact information about your business;
  • Identifies your company with required products and/or services, and;
  • Allows you to update your company profile (i.e. address, contacts, NIGP codes and password)

New supplier registration is not complete until you upload an IRS W-9 Form. The information on this form must match the information listed on your Taxpayer Identification Number as required by the Internal Revenue Service. For companies outside of the United States, IRS W-8 Form must be filled out and faxed.

For further inquiries, we can be contacted at

Frequently Asked Questions:

I've already registered with the UG in the past but I can't log into the web site to view bids. What's going on?

If you registered before July 1, 2009 you have probably only registered for a Supplier Number with the UG. You need to get a Web Site Account. Click here to go to the Web Site Registration Form.

If you have a Web Site Account (you login with your email address) but have forgotten your password, go to the Forgotten Password page to have it sent to you.

What's the difference between this Supplier Registration Form and the Web Site Registration form?

The Supplier Registration form allows you to apply for a UG Supplier Number. This is required to do business with the UG. A Supplier Number can take up five business days to be assigned.

The Web Site Registration form is a short form that allows you to get started viewing and downloading bid documents right away. You register using your email address as your login ID and a password of your choice. Approval is immediate!

Sometimes I get an error message after I log into the web site, when I'm trying to view a particular bid.

This can occur if "cookies" are being blocked. A web browser cookie is like a small tag attached to each request you make to the web site. It is used to determine if you have logged into the site or not yet. It is not harmful in any way and it is safe to enable cookies on our web site.

Cookies can be blocked by a number of different things. Some examples include:

  • Your web browser
  • A software firewall running on your machine (ZoneAlarm, etc.)
  • An antivirus or security suite software running on your machine (Norton Internet Security, McAffe Security Suite, etc)
  • A hardware firewall running between your machine and our web server (possibly your company's firewall)

Please consult your software or hardware's documentation to find out how to disable cookie-blocking or consult your company's IT staff.

How do I know the site is secure and my bid can't be seen by other vendors?

Your bids are protected by the security mechanisms we've implemented in the site. First, your login and password allow only you to see your bids. So don't share your password with anyone! Other vendors can only see their bids and no one else's.

Second, the bidding data itself is protected by multiple layers of network firewalls. (A firewall is a device that prevents unauthorized entry to our network).

Finally, even UG personnel must be authorized to have access to the system. Each Buyer has their own login and password. They are not allowed to see any bid information submitted by vendors until after the bidding period has closed.

We periodically conduct a security audit of our systems to ensure the highest levels of security are maintained.

How do I get my company registered in the supplier database?

To register, go to the City Suppliers heading and click on the Supplier Registration Instructions link.

How do I update my record in the supplier database?

Registered suppliers can view their record at any time under the Supplier Database Search link and if changes need to be made they can go to the City Suppliers heading and click on the Update My Profile link.

What are the benefits of registering?

Registered suppliers will receive direct email notices for bids related to the commodity codes that they register and additionally, the database is used by Unified Government departments and development partners seeking lists of registered suppliers and contractors.

What are NIGP codes?

It is a five digit numbering system instituted by the National Institute of Governmental Purchasing to categorize goods and services.

My record was not approved and is in a “pending” status.

When registering it is important to upload a copy of your M/WBE certificate, a signed and dated W-9 form (for companies that have indicated these statuses) and have at least one NIGP code listed in order to have your record approved.