Supplier Services

As an overview, doing business with the UG is a simple process:

1

Create an Account

2

Register as a Supplier

3

Bid on an Open Opportunity

4

Submit your Bid

To understand in detail how online bidding works with the Unified Government, please review our

Supplier's Guide

1. Create an Account

All suppliers and contractors interested in registering with the Unified Government (UG) and/or submitting a bid online for products and services procured by the UG, must first register for an Account.

2. Register as a Supplier

Once you establish your own username and password, proceed to complete and submit a Supplier Registration Form. While you only need a web site account to view and even place bids, in order to do business with the UG you must register your company as a supplier. Your registration also serves several other purposes:

• Identifies you as a potential bidder;
• Allows UG Buyers to solicit your company for upcoming bidding opportunities; 
• Captures contact information about your business;
• Identifies your company with required products and/or services, and;
• Allows you to update your company profile (i.e. address, contacts, NIGP codes and password)

New supplier registration is not complete until you upload an IRS W-9 Form. The information on this form must match the information listed on your Taxpayer Identification Number as required by the Internal Revenue Service. For companies outside of the United States, IRS W-8 Form must be filled out and faxed.

For further inquiries, we can be contacted at purchase@wycokck.org.

NOTE: After registration, the UG cannot reset accounts. You may use the forgotten password link to retrieve your password. We suggest that you make sure to register and/or check your account access at least 48 hours prior to the due date of your interested bidding opportunities to avoid in difficulties in placing your bid.

An additional guide to provide step by step details of how to register your organization as well as any additional users you'd like to act on your behalf, can be found here:

Supplier Registration Process

3. Bid on an open Opportunity

Active bids are located on the Active Bids & RFPs page. Here you will find all the documents and other materials in the bid package outlining the goods and/or services being requested by the UG. After review, you will be able to click on a Place Bid button on this page to start your bid submittal process.

The UG Buyer may also schedule a pre-bid conference. This is a meeting, either in person or via an online web conference call, in which additional information may be presented and you may ask any questions you may have regarding the process or the bid specifically.

Depending on the solicitation, you may be asked to enter your bid pricing directly on a line by line basis, or to upload a proposal or other quote document.

You will have the option to save a draft of your bid at any time.

By downloading bid documents, you will also receive via email, any additional bid documents or clarifications uploaded by the UG Buyer.

4. Submit your Bid

The final (and most important!) step is to submit you bid officially. You will click the SUBMIT FINAL BID button on the Place Bid Page and your bid will be tagged as formally submitted to the UG and stamped with the date and time. You will be taken to the Procurment Form which is a receipt of the transaction and may need to be signed by an authorized agent of your organization, and submitted physically as well.

NOTE: Your submission MUST be made prior to the close date and time or it cannot be considered. Make sure to click the SUBMIT FINAL BID button prior to this time! This web site will send a reminder email if you have started a bid but not officially submitted it. HOWEVER, it is NOT the responsibility of the UG if your bid is not submitted on time!

Additional Links:

Frequently Asked Questions:

I've already registered with the UG in the past but I can't log into the web site to view bids. What's going on?

If you registered before July 1, 2009 you have probably only registered for a Supplier Number with the UG. You need to get a Web Site Account. Click here to go to the Web Site Registration Form.

If you have a Web Site Account (you login with your email address) but have forgotten your password, go to the Forgotten Password page to have it sent to you.

What's the difference between this Supplier Registration Form and the Web Site Registration form?

The Web Site Registration form is a short form that allows you to get started viewing and downloading bid documents right away. You register using your email address as your login ID and a password of your choice. Approval is immediate!

Sometimes I get an error message after I log into the web site, when I'm trying to view a particular bid.

This can occur if "cookies" are being blocked. A web browser cookie is like a small tag attached to each request you make to the web site. It is used to determine if you have logged into the site or not yet. It is not harmful in any way and it is safe to enable cookies on our web site.

Cookies can be blocked by a number of different things. Some examples include:

• Your web browser
• A software firewall running on your machine (ZoneAlarm, etc.)
• An antivirus or security suite software running on your machine (Norton Internet Security, McAffe Security Suite, etc)
• A hardware firewall running between your machine and our web server (possibly your company's firewall)

Please consult your software or hardware's documentation to find out how to disable cookie-blocking or consult your company's IT staff.

How do I know the site is secure and my bid can't be seen by other vendors?

Your bids are protected by the security mechanisms we've implemented in the site. First, your login and password allow only you to see your bids. So don't share your password with anyone! Other vendors can only see their bids and no one else's.

Second, the bidding data itself is protected by multiple layers of network firewalls. (A firewall is a device that prevents unauthorized entry to our network).

Finally, even UG personnel must be authorized to have access to the system. Each Buyer has their own login and password. They are not allowed to see any bid information submitted by vendors until after the bidding period has closed.

We periodically conduct a security audit of our systems to ensure the highest levels of security are maintained.

How do I get my company registered in the supplier database?

To register, go to the City Suppliers heading and click on the Supplier Registration Instructions link.

How do I update my record in the supplier database?

Registered suppliers can view their record at any time under the Supplier Database Search link and if changes need to be made they can go to the City Suppliers heading and click on the Update My Profile link.

What are the benefits of registering?

Registered suppliers will receive direct email notices for bids related to the commodity codes that they register and additionally, the database is used by Unified Government departments and development partners seeking lists of registered suppliers and contractors.

What are NIGP codes?

It is a five digit numbering system instituted by the National Institute of Governmental Purchasing to categorize goods and services.

My record was not approved and is in a “pending” status.

When registering it is important to upload a copy of your M/WBE certificate, a signed and dated W-9 form (for companies that have indicated these statuses) and have at least one NIGP code listed in order to have your record approved.